Guide 22
Tracking Brand Deal Payments Across Multiple Talent Clients
A receivables process for managers and agencies that need visibility across every deal.
Brand deal payments can be difficult to track.
One talent client may have five campaigns outstanding. Another may be waiting on two brand payments. Some invoices may be approved. Others may be pending reporting, revisions, or payment processing.
Without a clear system, receivables can become confusing quickly.
Why tracking matters
A clear payment tracker helps you know:
- What has been signed
- What has been delivered
- What has been invoiced
- What has been approved
- What has been paid
- What is overdue
- What commissions are expected
- What cash is available
This is essential for cash flow planning.
What to include in a brand deal tracker
Track:
- Talent name
- Brand name
- Agency or platform
- Campaign name
- Contract amount
- Commission percentage
- Invoice amount
- Invoice date
- Payment terms
- Due date
- Expected payment date
- Payment status
- Follow-up owner
- Notes
The goal is to create one source of truth.
Watch for hidden delays
Common delay points include:
- Missing vendor setup
- Incorrect invoice details
- Missing purchase order number
- Final report not submitted
- Approval not received
- Agency waiting on brand payment
- Payment sent to wrong entity
- Payment portal issues
Tracking status helps identify the bottleneck.
Use the tracker for financing readiness
A clean tracker can also help support a financing request.
If a business applies for working capital, a lender may need to understand which receivables are outstanding and when they are expected to be paid.
Organized tracking makes that easier.
Better receivables tracking creates better cash visibility.
Lucky Hand Capital helps creative businesses manage delayed payments and access working capital against eligible receivables.
Subject to review and approval.